A virtual dataroom is a safe storage space to share information with third parties. These organizations typically conduct due diligence at major business events like mergers and acquisitions and capital raising. During these processes, a significant amount of documents are exchanged. sensitive information needs to be protected to prevent breaches and compliance violations.
Choosing the right VDR features requires consideration of the company’s requirements and goals. These may differ based on the stage: startups focus on investor presentation materials and growth-stage businesses focus on the business model and trends for potential investors. However, any data room should offer a clear and effective story and ensure that all data is reliable and accurate.
The most reliable data rooms meet these requirements by offering many document viewing and editing features. These include secure PDF printing, download, editable documents as well as ppts, and the ability to view documents in their original formats. A robust tracking system, granular permissions and granular permissions ensure that all stakeholders can access the information they require.
Other key features of a data room include a powerful search engine, dynamic watermarking, and multilingual support. Dynamic watermarking allows for a customized message, the recipient’s IP address or email address to documents. This prevents unauthorised sharing. In addition, a data room’s redaction tools can quickly block out images and text to prevent the accidental disclosure of personal information or vital business data. The data room should allow users to upload documents in large quantities and arrange them logically, into folders that are in line with the structure of the project.