Board portals are highly efficient ways to simplify meetings and help directors concentrate on governance. Selecting the best portal requires careful assessment. You should ensure that it meets the top requirements, including security as well as collaboration and meeting management.
It is crucial to get the support of your board members to ensure successful implementation. Start by engaging stakeholders–board members executives, board members, and IT personnel–early term limits for non profit board members on in the process to discuss the benefits of a paperless boardroom and to discuss any objections or concerns. Then, schedule and conduct testing with a small number of users to ensure that the portal is easy to use and has the features needed.
Once implemented the board portal will cut down time for all users, including directors, chairpersons and company secretaries. This will free up their time to work on preparing for, organizing and facilitating efficient meetings. This will also enhance the process of making decisions and improve the effectiveness in follow-up activities. It will also help to achieve ESG goals by removing paper and reducing the carbon footprint.
A good board portal will store documents in one central location, making them easier to search and access. Directors will also be able to annotate and collaborate on files. This will allow better preparation for meetings, and helps ensure that sensitive information is not lost in email chains. It can provide an online dashboard that lists the upcoming meetings as well as other preparation items, making sure that your board is always updated with up-to-date information. It should also include an automated task management system to keep an eye on all tasks that are assigned.